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The Beginner’s Guide to OGA (Oracle Grants Accounting)

Posted on September 15th, 2011 by Sanjit Anand |Print This Post Print This Post |Email This Post Email This Post

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OGA (Oracle Grants Accounting) provides your organization with the ability to completely track grants and funded projects from inception to final reporting.

Oracle Grants Accounting provides a fully integrated system that supports multi-funded projects and the required compliance terms and conditions by award. Oracle Grants Accounting supports validation of allowable costs as well as flexible budgetary controls to ensure fiscal responsibility. Reporting is comprehensive, supporting internal and external reports and queries needed to effectively manage funded projects.

Take a note, Oracle Grants Accounting is part of the Oracle E-Business Suite, an integrated set of applications that are engineered to work together, see the section for dependency.

To effectively manage funded projects, Oracle Grants Accounting includes award templates that provide an easy method of recording the appropriate level of data and assists in maintaining consistency and standardization of award details.

Detailed award information includes award attributes like the award number, award name, funding source, installment funding, multiple references, budgetary controls, terms and conditions, and key personnel. Oracle Grants Accounting also stores information such as the sponsor contacts, reporting requirements, and compliance parameters.

dgreybarrow Oracle Grants Accounting – General Structure

OGA operates based on a structure consisting of Awards, Projects and Tasks. Depending on the type of sponsored project, the OGA award will be set up with a particular Award, Project and Task structure.

  • Award – Grant, cooperative agreement, or contract received by an organization, which is used to fund one or more projects.
  • Project – Primary unit of work that can be broken down into one or more tasks.
  • Task – Ability to show further detailed breakdown of project work.

dgreybarrow Oracle Grants Accounting – Functionality

OGA was developed for the needs of grant accounting and specifically to assist in maintaining compliance with sponsor regulations – especially federal grant regulations. To that end, OGA has the following functionality:

  • Budgetary Control - Ability to set spending limits within the award – can be set at the award,expenditure category, expenditure type or task level.
  • Encumbrance Accounting (“Commitments”) – Reservation of funds against Budget prior to actual payment.
  • Funds Checking – Compares expenditure amount, including indirect costs, to Budget Available Balance (Budget – Actuals – Commitments)
  • Costing – Compares Expenditure Item Date to Task Start & End Date, Project Start & Completion Date and Award Start & End Date.
  • Transaction Controls - Ability to include or exclude particular expenditure types from being able to be charged on a project.
  • Allowed Cost Schedules - A list of expenditure types that can be used on a sponsored project.
  • Burdening - The process of assessing indirect costs to expenditure transactions.

dgreybarrow Where this application needed

Project-centric organization, Higher Eductional Institute, Reasearch Org , State and Local Governments

dgreybarrow A note to implementer

Implementer might be finding two similar application in EBS.Oracle Projects and grant accounting , in other word they can understand the Grants Accounting module is a “wrapper” around Oracle Projects Costing and Billing modules, and can co-exist within the application suite. One can have Oracle Projects and Grants Accounting operating in the same environment with many of the same users. These are the some of the fundamental difference between two application.

Oracle Grant Accounting

dgreybarrow Integration with Other Application

  • Oracle General Ledger
  • Oracle Payables
  • Oracle Purchasing
  • Oracle Iprocurement
  • Oracle Receivables
  • Oracle Assets (is required if capital projects are used and assets are to be capitalized)
  • Oracle Workflow
  • Oracle Projects
  • iExpense
  • Labor Distribution

Hope this post you will find useful.

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