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India e Invoicing – Insights

Posted on September 3rd, 2020 by Sanjit Anand ||Email This Post Email This Post

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If we talk about e-invoicing , E stands for ‘Electronic’ which clearly indicates the involvement of computers while generating an invoice

The India e Invoicing will be a dramatic change which will introduce a transparency on GST Tax Collection and also stream line revenue process.

E Invoicing as a process is being introduced in many countries and India is a follower in this regard. With the opening of the economy lot of Multinationals operate in India and implementation of e Invoicing is a challenge for many organizations, since they have homogeneous global processes, which need to be adapted for local compliance in India. I have tried to answer some of the common questions related to based on project experience:

How this works for Indian Customer ..

  • Under the e Invoicing model for India, all B2B Customers would have to generate an invoice as was done in the past.
  • An electronic file in JSON format, with the required schema would have to be sent to the IRP Portal. Once the file is sent via an asynchronous call, the IRP will generated an unique reference number (IRN Number) and digitally sign the e Invoice.
  • It will also generate a QR Code, which will contain the vital details of the e Invoice and the same would be returned to the Tax Payer.

What are the types of documents, which are valid for e Invoicing?

The following type of Invoices will be covered under e Invoicing

  • Invoices by Supplier (Supplier side Invoice)
  • Credit Note by Supplier (Supplier side CM)
  • Debit notes by recipient (Supplier side Debit Note)

How this handled in ERP application like Oracle , netSuite , SAP etc

The e Invoicing is currently valid for B2B Customers. If your customer has a registered GSTIN Number, the standard solution determines the customer to be valid for e Invoicing

The process of e-invoicing goes on like:

  1. Businesses are required to generate an electronic invoice on every sale on their respective ERPs. Creating an e-invoice is the prior responsibility of the taxpayer (dealer)
  2. The standard invoice format if pre-fixed by authorities for every business. So that proper details are extracted
  3. The e-invoice thus generated needs to be reported to the Invoice Registration Portal (IRP) of GST
  4. On the portal, the Invoice Reference Number (IRN) will be generated and the invoice will be signed digitally
  5. Then a QR code will be generated. The code contains all the vital information related to the invoices which will be re-directed to the taxpayer who filed the invoices
  6. The IRP will send a copy of the signed invoices to the provided email id of the recipient of supply who is engaged in the whole process


Fig: system Flow

Requirement for Digital Signature

There is no need for the supplier to digitally sign the e-invoice which is to be uploaded on IRP. The e-invoice will automatically get signed after validation

Does GST portal support e-invoice generation?

There is no such mechanism of generating e-invoice directly on the GST portal.

Therefore , companies have develop program for e-invoicing task from ERP/Billing application .

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