What exactly is an ASN and its types
ASN stands for “Advanced Shipment Notice”.
- An ASN is a document used to transmit critical shipping information to the receiver.
- It contains information on the carrier, the items and quantities shipped by Order, packaging information, and (potentially) labeling data from the item, package .
- An ASN is composed of TWO parts:
- Serial Shipping Container Code (SSCC) barcode labels on the shipping containers
- An “856” Electronic Data Interchange (EDI) document
- There are two types of ASNs:
- Standard Pack ASNs
- Pick & Pack ASNs.
- A Standard Pack ASN is used when the same item is packaged together in one container.
- A Pick & Pack ASN allows for different items within the same package.
Levels of ASN
- ASN can contain many levels of information.
- These levels, sometimes referred to as hierarchical levels, or simply "HLs" define the different levels of detail within the ASN. These levels are different from different Trading Partner.
- Shipment Level: This is the most broad level of detail. There is one Shipment HL allowed in an ASN. It contains data such as the Pro Number, the Bill of Lading Number, etc.
- Order Level: There may be one or more orders per ASN. Information necessary to reconcile the shipment with the customer's orders is placed here.
- Tare Level: This HL represents a unique pallet identification. This level is used in some, but not all ASNs, depending on your Trading Partner and the manner in which you ship your goods. It normally contains a number corresponding to a bar-coded label as well as some physical characteristics of the pallet, such as weight and size.
- Pack Level: This level identifies each carton in the shipment (or on the pallet, if the Tare Level is used). The Pack Level HL also contains a number corresponding to a bar-coded label. Usually, but not always, the pack level is used on an ASN.
- Item Level: The item level represents an item that is shipped. Quantity and item identification data is stored at this level
A typical Business senario for Inbound ASN
- ABC sends a Purchase Order to the Supplier A.
- The supplier picks the order. As the order is picked, the supplier’s warehousing/distribution system (aka “supplier’s system”) keeps track of what items are being picked into particular shipping cartons .
- When the carton is closed, the supplier’s system assigns an SSCC to that carton/pallet. Instead of when the carton is closed, this is sometimes done by the supplier’s system during the allocation/cubing process.
- The SSCC is encoded into a barcode on a shipping label and placed on the carton/pallet.
- Upon shipping the shipment of cartons/pallet to ABC, the supplier’s system generates the 856 EDI and transmits it to ABC so that ABC receives the EDI prior to the shipment arriving. The 856 EDI hierarchy must match the physical shipment (carton SSCC, carton detail, pallet, PO# information, etc.).
- ABC receives and processes the 856 EDI and stores it in their system. ABC acts on the ASN by scheduling the receipt, scheduling labor, doing prep work, etc.
- The shipment arrives at ABC. The ABC receiver scans the SSCC barcode and the ABC distribution system knows what is in that carton because of the 856 EDI. The distribution software system “guides” the receiver through what is supposed to be received since it knows everything about that carton because of the SSCC and 856 EDI, including what PO it is on, what items and quantities are in it, the lots and expiration dates, pedigree information, etc.
In case if you any more scenario do share .:)